Challenges Facing Award Administrators

There are several significant challenges that award administrators face in the execution of their programs.  These challenges can vary depending on the nature, type and scope of the program. Some of these programs types can include awards, scholarships, grants, fellowships or even volunteer recruitment. Here are a few of the more common challenges:

1. Eligibility and Criteria

Determining who is eligible for the award and establishing clear and fair criteria for evaluation can be challenging. Striking the right balance between inclusivity and maintaining the integrity of the award is often a concern.

2. Transparency

To maintain trust and credibility, ensuring transparency in the selection process is crucial. Award Administrators must, therefore, be transparent about the criteria, judges’ decisions, and the overall process.

3. Resources

Adequate funding and resources are essential for running an award program effectively. Moreover, this includes financial resources for prizes, administrative staff, marketing, and infrastructure.

4. Promotion and Outreach

Attracting qualified applicants or nominations can be difficult. Award Administrators must invest in effective marketing and outreach strategies to target potential candidates or nominators.

5. Judging and Evaluation

When it comes to selecting the winners or recipients of the award, it can be challenging. Maintaining a fair and unbiased evaluation process while accommodating a diverse range of candidates is a constant concern.

6. Scalability

As award programs grow in popularity, administrators must be prepared to handle an increasing number of applications, nominations, and inquiries. Scaling up operations while maintaining quality can be demanding.

7. Technology and Data Management

Implementing and managing technology solutions for application submissions, tracking, and communication can be complex. Additionally, ensuring data security and privacy is also essential.

8. Stakeholder Engagement

Administrators often need to manage relationships with various stakeholders, including sponsors, judges, nominees, and winners. Maintaining positive interactions and meeting their expectations can be challenging.

9. Feedback and Improvement

Collecting and incorporating feedback from participants and judges is essential for the continuous improvement of the award program. However, managing this feedback effectively can be time-consuming.

10. Sustainability

Ensuring the long-term sustainability of the award program, including securing funding for future editions, can be a significant challenge.

11. Diversity and Inclusion

Promoting diversity and inclusion in the award program, both in terms of applicants/nominees and judges, is increasingly important. However, striking a balance between recognizing excellence and fostering diversity can be complex.

12. Time Management

Coordinating all aspects of the award program and meeting deadlines, especially in programs with tight schedules, requires effective time management skills.

13. Post-Award Engagement

Maintaining engagement with past winners within the program, leveraging their success stories, following up with further submission requirements, and ensuring they continue to contribute to the program’s reputation can be challenging.


Addressing these challenges requires careful planning, clear policies and procedures, effective communication, and adaptability. Furthermore, seeking input from participants, judges, and other stakeholders can help Award administrators make informed decisions and improve their award programs over time.

Do these challenges sound familiar?  Contact us to learn how RQ Awards Management System can help eliminate manual processes and free up your time, allowing you to focus on more important tasks. 

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