RQ Platform

RQ SmartTracker

RQ SmartTracker, a proprietary follow-up and  tracking module, redefines the post-program experience within the RQ Platform.

Say goodbye to the complexities of post-program communication and compliance. Going beyond mere award acceptance, with RQ SmartTracker we’ve customized, targeted follow-up forms to ensure you never lose track of documents again!

RQ Fellowship Management System - Regain back your Time

Our innovative solution is designed to simplify your post-program processes and elevate your recipient engagement

From Hours Managing Manual Application Forms to a Few Clicks of Automated Ease 

Our Success Team works with you through gathering your requirements to setup, launch and program management

System Setup

  • Branded to match your website’s look and feel and your organization’s domain name
  • Single sign-on options
  • Integration with your backend system (AMS)
  • Payment integration capability

Streamlined Application Process

  • Effectively manage the entire grant application process, from initial submission to review and post-grant follow-ups, in a user-friendly and intuitive interface.
  • Online application forms with the ability to upload supporting documents, images and videos.
  • Create and customize application forms tailored to the prerequisites and criteria of the grant's programs, enhancing the application experience.
  • Track and monitor the progress of grant applications in real-time, ensuring transparency and enabling timely follow-up with applicants.

Reviewer Management

  • Assign, track, and communicate with reviewers seamlessly, facilitating a fair and efficient evaluation process for grant applications.
  • Choose to enable blinded reviewers or conflict-of-interest notification
  • Reviewers can view and score applications, and provide comments for each application
  • Narrow down the application pool through multiple rounds of reviews

Manage, Communicate and Report

  • Send automated notifications to applicants, reviewers, and administrators at various stages of the process, keeping all stakeholders informed
  • Generate comprehensive reports and analytics on application metrics, reviewer feedback, and program performance, enabling data-driven decision-making.
  • Track post-program follow-ups from Grantees in one single portal.

Popular Features of RQ SmartTracker


Awardee Acceptance

Simplify onboarding, Our module ensures a smooth and quick acceptance process for awardees, enhancing overall efficiency. Awardees can submit mandatory follow-up documents and information.


Grant Budget and compliance reports

Tackle grant management hiccups head-on! Our follow-up tracking module simplifies budget oversight and compliance reporting, making grant management a breeze for administrators.


Email Scheduler

Simplify communication. Schedule emails seamlessly to keep stakeholders informed and engaged throughout the post-program lifecycle.


Follow-up and Funding Allocation Module

Keep tabs of your funding module and disbursements. Collect valuable feedback, streamline evaluations, and tailor forms to gather information efficiently. Including W-9s forms and headshots pictures


Data Analytics and Reporting

Generate insightful reports and analytics on post-program performance, engagement levels and outcomes to drive continuous engagement

From Hours Managing Applications and Reviews to a Few Clicks of Automated Ease


  • Application forms with conditional logic and e-reference provider capability
  • Multi-phase reviews with easy application viewing and scoring
  • Dedicated Customer Success Specialists
  • Reporting and analytics
  • Web Service API integration and single sign-on

Best in Class Integrations

Connect with Leading CRM and Association Management Software (AMS) Solutions. Don't see your system? Reach out, and we'll make it happen!


Everything You Need to Know

We answered some of the most common questions we get asked.



Everything You Need to Know

We answered some of the most common questions we get asked.

Fellowship management software is designed for organizations to efficiently oversee fellowship programs, handling the application submission, assessment, and review processes. It streamlines the intake of applications and facilitates their evaluation by reviewers, ensuring a smooth operation for fellowship program managers.

Choosing reliable software with essential features is vital, while strong security measures, and privacy law compliance, are imperative due to the handling of personal data.

From application to reviewing, administration to reporting, RQ Fellowships streamlines every aspect. It accommodates the unique needs of each Fellowship program, whether it involves simple workflows or complex, multi-phased reviews. 

Our proprietary module, RQ SmartTracker, can 

RQ Fellowships guarantees fairness and transparency through a customizable review portal, blinded reviews, conflict-of-interest notifications, reviewer comments, multi-round reviews, and pre-defined eligibility and workflow options. This comprehensive approach ensures an equitable and well-documented selection process.

  1. Customization Excellence: RQ Fellowships stands out for its extensive customization options, allowing organizations to align every aspect of their fellowship program with their unique vision and goals.
  2. RQ SmartTracker: Our innovative RQ SmartTracker module simplifies progress tracking and follow-ups (such W9, photograph uploads or progress reports) by providing real-time visibility into submission status, automatically flagging items needing attention, and ensuring a smooth, on-time fellowship program.
  3. Alumni Directory: Never lose track of your alumni again. Your Alumni Directory is part of your fellowship portal, making it easy for Fellows to update their profile information, provide career updates, and collaborate with other Alumni.
  4. Dedicated Support: We offer dedicated customer support, providing assistance from setup to completion, ensuring you make the most of our software for your fellowship program's success.

This is what our customers think about us

RQ Awards is the #1 choice of universities, associations, non-profits, school boards and for-profits to manage their award programs.

Take your Award Programs to the Next Level with RQ Awards

Awards. Scholarships. Grants. Fellowships. Mentorships. Volunteer Recruitment + More.

All-in-One Award Management System 

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Guides to Running a Successful Fellowship Program