The Christine Mirzayan Science & Technology Policy Graduate Fellowship Program
The Christine Mirzayan Science & Technology Policy Graduate Fellowship Program was able to reduce administrative burden, save time, create a seamless experience for all stakeholders involved and increase the awareness and overall 180X increase in total applications.
Increase in Total Applications (Draft & Final)
Increase in Final Applications
Increase in visits to the Fellowship Page
Launched in 1997, the Christine Mirzayan Science & Technology Policy Graduate Fellowship Program is a full-time, hands-on training and educational program that provides early career individuals with the opportunity to spend 12 weeks at the National Academies of Sciences, Engineering, and Medicine in Washington, DC learning about science and technology policy and the role that scientists and engineers play in advising the nation.
The primary goals were to increase applicant numbers, simplify form submissions, and alleviate the manual workload of program administrators.
The RhythmQ system was user friendly and streamlined, which saved us a lot of time in comparison to other platforms or manual processes we were using previously. We also loved how easy it was to get in touch with the RhythmQ team anytime issues arose, so that we didn't have to burn our staff's time doing technical troubleshooting on our own.
- Administrative Overload - The existing application system burdened administrators with managing incomplete applications, handling submission complaints, and aggregating scores and comments from reviewers.
- Eligibility Complexity - Verifying applicant eligibility required a time-consuming manual inspection, hindering the identification of eligible candidates.
3. Committee Review Struggles - The review process was cumbersome, involving manual review of folders, reference letters, and attachments, leading to subjective evaluations.
4. Data Reporting Difficulty - Efficient reporting and ensuring data accuracy from various sources posed a significant challenge.
5. Low Number of Applicants - Although the Fellowship had been established for several years, the number of final applications submitted was low.
User-Friendly Application Process
Introduced an online form with organisation-branded simplicity, streamlining the application process and enhancing applicant awareness of their status.
Customized Review Process
Simplified reviewer access to applications with a side-by-side view, integrating reference letters, uploaded content, and a scoresheet based on program review rubrics.
Automated Email Scheduler
Enabled automated reminder emails to recommenders and applicants, improving communication and deadline adherence.
Introduced easy reporting and tracking of incomplete applications, identification of draft applications, streamlined follow-ups, along with charts for easy access to analytics and key metrics
Integrated the Fellowship system with Google Analytics helped to understand the source of web traffic and whether marketing efforts were working
Social Media Outreach
Created a dedicated Twitter account along with the organisation’s LinkedIn account help to broaden the awareness of the program to its target audience in STEM
- Achieved a 180% increase in final applications this application cycle as compared to the previous year.
- Ensured a quality applicant pool using eligibility filtering automation.
- Enhanced applicant experience and retention based on insights from withdrawn applications.
- Exponentially increased program outreach and awareness through social media, resulting in a 244% increase in visitors, engagement from potential applicants, and support from Fellowship alumni.
Social Media Marketing
Web Analytics Dashboard
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